Tea Time

Tea Time is a departmental social with refreshments, held in Rice Hall 4th floor atrium most Fridays at 4:00. Everyone in the CS department (including undergraduates) are invited to come and enjoy Tea Time.

Tea Time promotes collegiality within the Department, with an emphasis on interaction between faculty, students, and staff. It provides a convenient time to talk over research ideas with colleagues, meet prospective research assistants (or advisors), and just in general get to know one another better. If you are working with people from another department, feel free to invite them. It also prevents some of our grad students from starving, or from going a full week eating nothing by Raman noodles and Guadalahara.

Tea Time is hosted by different groups within the department each week. These hosts are volunteers who obtain the food and drink, prepare it, and help clean up afterwards. The department reimburses volunteers for all their expenses. More ambitious groups sometimes develop a theme and provide decorations and entertainment also.

Please e-mail the current Tea Csar, (teatime@cs.virginia.edu) to volunteer to be a Tea Time host, or if you have any suggestions or comments regarding Tea Time.

Faculty and Student Tea Time Hints

Instructions and Hints for Hosting Tea Time

Step 1: Pick a Date and Theme


  • Check the Hosting Schedule
  • Pick a date (always a Friday) that is not yet assigned a host.


  • If there are no dates available, or even if there are, you can offer to help someone with their Tea Time; this is a good idea for first-time hosts. The Hosting Schedule has links to each host’s web page, which makes it easy to contact someone.
  • Try to think of a theme or menu (e.g., Mexican, salads, etc.), and email the Tea Time Tsar your plan.
  • Keep in mind that people have different dietary tastes and/or restrictions. Many people in the department are vegetarians, and others may be religiously prohibited from eating meat on Fridays.
  • When in doubt, think vegetables, low-fat, low-calorie, and low-spiciness. (You can always bring along extra spices, sauces, and tubs of butter).

Step 2: Shop and/or Cook


  • Do your shopping (or cooking) early, but not too early. Some foods can keep in your fridge for a few days, but others are best served fresh or warm. Plan ahead. You need the food ready to eat at 4:00 on Friday.
  • Make sure you buy or cook enough food for everybody. Expect around 30-50 people (20-30 in the summer) to show up, most of them hungry.
  • REIMBURSEMENT: The CS department will reimburse you for up to $100 ($75 in the summer). Amounts more than $100 ($75) should be pre-approved (talk to Wendy or Kim) to guarantee reimbursement. Take all receipts to the front desk in Rice 527, and allow around two weeks for the reimbursement check.

Step 3: Get the Room Ready


  • Tea Time is at 4:00. Start getting ready early, like around 3:30.
  • Tea Time is held in the 4th floor atrium of Rice Hall.
  • Tea Time supplies are stored in the 4th floor kitchen

Step 4: Clean Up


  • Get a couple of people to help you. And then help them when they host. Yes, just like Kindergarten.
  • Clean up all trash and crush cans and plastic bottles so that they can be easily recycled.
  • Wipe down any surfaces used and make sure you get rid of any stickiness.
  • Clean up any trays, utensils, etc. that you may have used and return them to their proper location
  • You can leave any leftovers that don’t need to be refrigerated on the counter in the kitchen; they should get eaten pretty quickly.